7 Ways to Improve Your Daily Workflow

Posted by | December 24, 2015 | Efficiency, Uncategorized, Workflow | No Comments

We are in an age of hyper-productivity. If you’re not doing five things at once, while ordering your paper towels on Amazon and catching up on Blacklist, then what are you even doing with your life? The problem is, with so much going on, has anyone noticed that not a lot is actually getting done. Our workflow software is ideal for transparency and accountability through processes, but there are some hacks you can add to your everyday routine to help you get more done by working smarter, not harder.

Take Breaks

It may seem counterproductive to take breaks while working, but breaks actually increase productivity. Researchers suggest eating small amounts of protein, taking a walk around the building, or reading a few pages from your latest book. It’s key to take these breaks before your energy is depleted. Schedule your breaks, so you get your recharge before you’re running on empty.

Stay Organized

This used to mean file folders and a place for your stapler. Now, your online workspace is what you have to keep in order, and that can often be harder than keeping your tangible items organized. The mismanagement of information eats up a considerable amount of time and energy. Yes, creating processes to stay organized takes time and discipline, but it’s well worth it!

Leave Work at Work

Burnout is real and it’s more likely to happen if there aren’t strong boundaries between work and your personal life. You have to be able to shut it off, put down the smartphone, and invest in your personal life and relationships. By keeping a healthy work/life balance, you give yourself the opportunity to recharge on a daily basis.

Use Collaboration Tools

Context, accountability and transparency are key pieces of team success. Are the project workflow tools you’re currently using actually being used? Truly being effective? Seamless teamwork doesn’t come naturally to well, just about any of us. We all need the right tools to hold us accountable and encourage transparency.

Step Away From the Email

We check our email far too much throughout the day. Yes, those emails have to be opened and responded to, but when we’re checking our email incessantly, we’re taking our focus away from other tasks, procrastinating and wasting time refocusing time and time again. We suggest checking email once every two hours or in between tasks. Stop the refocusing.

Learn to Say “No”

While we aren’t fans of the ol’, “That’s not my job” we also realize that everyone has a threshold. We can get so caught up in being team players that we take it too far and over extend ourselves. Then comes the burnout, things fall through the cracks and although you started off with the best of intentions, you’re now the problem employee who can’t get work done on time. Knowing your threshold and making transparency part of your everyday workflow can help prevent taking on too much.

Sleep Your Way to the Top

We stole this quip from a great speech by Arianna Huffington. The premise is that once she realized that working 13 hour days and bragging about how little sleep you get actually gets you nowhere, she decided to start putting herself first. She decided to start getting more sleep, taking time to exercise and making it a point to fuel her body with healthier foods. She saw her productivity increase and her work/life balance actually start to balance.